How to Save on Your Business Printing Needs

In this digital age, it may feel like businesses around the world can simply do away with printing altogether. This isn’t the case. Yes, you can do almost everything digitally, and in some cases, it’s far better to take a digital-first approach. Like everything in life, however, there is nuance.

Take, for example, marketing. While marketing on social media can be very effective, trying to use your social media profiles to attract attention in a brick-and-mortar event like a conference is another story altogether. Sometimes, a business card just works. Sometimes, nothing can beat a good old brochure.

There is a time and place for printing materials, and yes, those times do increase your costs, which is why you’ll want to use this guide to help your business save on its printing needs:

Use Coupons

When buying anything, you’ll always want to make sure you’re getting the best price. Go online to check if there’s a coupon you can use or if there’s a trade section of the store where you can get a better price as a business than you could as a business professional. This is true for materials and services. You can use a PsPrint coupon, for example, to help you save on marketing printing costs in just a few seconds. As for materials, always look for business deals. You can even partner with other businesses near you to take advantage of bulk discounts.

How to Save on Internal Printing

When it comes to everyday printing for in-office tasks, there are a few easy ways that you can help your whole business save. The first is to choose a standard font that all documents need to be written in. This font should be easy to read but, most importantly, thin. Thinner fonts take up less ink. On a single sheet, the difference will be negligible, but over time this decision alone can make a huge impact.

The paper you use will also matter. Try to choose recycled paper options or thinner gsm pages for your printing needs. There is a limit, of course, as you don’t want the paper you print to rip during printing, use, or in storage easily.

Have a Firm Printing Policy

Frivolous printing is a huge waste. That’s why it’s important to have a firm policy in terms of what can be printed and when. You can have set printing budgets for in-person events, for example. This budget can then be divided into banner prints that stay in your possession and customer prints like brochures and business cards. Dividing this budget now means you can more effectively allocate it where it matters most.

As for in-house, put a “print” command on forms and other documents that can and should be printed. This takes away the guesswork so that your employees can easily determine what can be printed, when, and how often. Another great way to help save on printing costs in-house is to simply train each employee on how to use your specific machines. Create a step-by-step guide and put it up on the printer or in clear view nearby as well so that there’s never any printer misuse.